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Index

• Reservations/Scheduling
  
• Reservation Application Form
  
• Fees
  
• Use and Care of the Room
  
• Fact Sheet

Policy for Community Usage of Meeting Rooms

The Morton Grove Public Library Board of Trustees makes available its meeting rooms for use by non-profit groups for non-commercial, cultural, informational, educational, intellectual and civic purposes. Room availability is contingent on there being no conflict with Library programs or meetings, which have first priority, at all times. The Library Board reserves the right to determine use of the rooms, to assess fees for use of the rooms, and to cancel or reschedule all arrangements, at its discretion, with or without cause or reason, and without liability.

The fact that a group is permitted to meet at the Morton Grove Public Library does not in any way constitute an endorsement of the group's policies and beliefs.

Groups may not use the name or address of the Morton Grove Public Library as the official address or headquarters of the organization.

Advertisements for meetings held in the Library may not be displayed in such a manner as to suggest Library sponsorship.

Failure to abide by this policy and the related regulations will result in cancellation or refusal of reservations.

An organization seeking to use meeting facilities must agree in writing to observe this policy and regulations.

Approved by the Morton Grove Public Library Board of Trustees, February 11, 1993; amended april 8, 1993; amended August 8, 1996

Guidelines for Use

Reservations/Scheduling

1. All meetings shall be open to the general public, regardless of age, sex, race, religion, national origin or physical disabilities.

2. No admission fees may be charged. With the exception of authors or musicians, who may sell copies of their books or CDs, no money may be collected or other money-raising activities conducted.

3. Reservations must be made in writing, on the Library's reservation form, not more than 90 days nor less than 15 days prior to the event. Organization who use Library meeting rooms on a regular basis each year must confirm the specific dates with the Library at the beginning of the calendar year. In accordance with the above MGPL "Policy for Community Usage of Meeting Rooms," room availability is contingent on there being no conflict with Library programs or other uses, which have first priority at all times.

4. The person authorized by the group to assume responsibility on its behalf and sign the application for the room must be a Morton Grove resident.

5. All reservations must be confirmed by the Library; an application for use does not assure approval.

6. Requests will be considered in the order of application.

7. No group may transfer use of the rooms.

8. The rooms are available only during the regular operating hours.

1. Library slide and video projectors must be operated by Library personnel at a fee of $10 per hour.

2. Recital Fee: $25.00

Use/Care of the Room

1. Groups may not exceed the stated capacity of the room.

2. Excessive noise or use of hazardous material is prohibited.

3. Groups, which will include children under the age of 18, must provide adult supervision at the ratio of one adult for each ten children in attendance.

4. The Library provides equipment such as tables, chairs, a coffeepot, a lectern, a microphone, and a portable marker board. See Meeting Room Fact Sheet.

5. Light refreshments, such as beverages, cakes, cookies or other finger foods, may be served.

6. Groups must transport their own supplies and equipment.

7. Groups are responsible for leaving the facilities in order after use.

8. The Library is not responsible for security or storage of property owned by groups using the Library nor is it responsible for damage or loss of property of others.

9. Groups are responsible for reimbursing the Library for damage to the facility.

10. Smoking and alcoholic beverages are not permitted on Library premises.

Approved by the Morton Grove Public Library Board of Trustees, February 11, 1993; revised April 8, 1993; revised August 8, 1996; updated September 2005.

Meeting Room Fact Sheet

Baxter Room (Auditorium, first floor) - Room I

1. Seating Capacity: 160
2. Availability: During Library hours
3. Limited wheelchair accessibility
4. Screen (11 ft. x 12 ft.; ceiling mounted)
5. Stage (13 ft x 33 ft; oak floor; no curtain; four steps each side; red, yellow, and blue spotlights)
6. Yamaha upright piano
7. Microphone & PA system, ListenAiders (personal amplification units)
8. Kitchen facilities (small refrigerator; sink; preparation/serving counter)
9. Serving/display tables

Conference Room/Second Floor - Room II

1. Capacity: 30
2. Availability: During Library hours
3. LCD projector, television, DVD and VHS players
4. Wheelchair accessible via elevator from first floor
5. Sink; preparation/serving counter

Other Available Equipment (Library projectors must be operated by Library personnel; fee = $10 per hour.)

1. LCD/video projector and combination VHS/DVD player
2. Slide projector
3. Easels
4. Portable marker board
5. Overhead projector
6. Optelek 20/20
7. Aladdin Ambassador Pro Reading Machine
8. Lectern
9. Tables; folding chairs
10. Coffepots; coffee urns (125-cups)

All requests for applications for use of the meeting rooms, requests for projectionists and questions on room availability should be directed to Nancy Brothers, Public Relations and Programming Coordinator, 847-929-5122; Fax: 847-965-7903.

updated September 2005

www.webrary.org/Inside/polmtgroom.html
First published on the Web: 1/26/1998
Last updated: 11/28/2007